Privacy and cookie policy BEUK Foodservice Leimuiden

Last updated: 12 October 2026

Privacy statement

Foodservice Leimuiden B.V., trading as BEUK, attaches great importance to protecting your privacy. In this privacy and cookie statement we explain which personal data we collect, why we do so and how we handle this data carefully when you visit our website, contact us or place an order.

This statement applies to business customers (B2B) and has been drawn up in accordance with the General Data Protection Regulation (GDPR). Our webshop and website are technically supported by Shopify.

Which personal data do we process?

We only process personal data that is necessary for our services. This may include:

Name, company name (if applicable)
Billing and delivery address
Telephone number and email address
Order and invoice data
Payment status (payments are handled by payment providers)
Correspondence by email, telephone or contact form
Technical data such as IP address, browser and device type

We do not collect special or sensitive personal data.

How do we obtain your data?

Your personal data is obtained:

When you place an order or request a quotation;
When you contact us;
Automatically when you visit our website (only strictly necessary technical data);
In a business context from public sources (such as company websites or trade registers).

When we use data from public sources, this only concerns business contact details and we will inform you of this at the first point of contact.

What do we use your data for?

We use your personal data exclusively for:

Processing and carrying out orders;
Delivering your order and sending delivery messages;
Invoicing and payments;
Customer service and communication;
Maintaining business relationships;
Complying with legal obligations (such as accounting and tax legislation);
Securing our website and keeping it working properly.

We do not use your data for profiling. We only use website statistics and advertising measurement if you give your consent for this via the cookie banner.

Internal AI support

In our internal order and customer system (Beuk OS), employees use an AI tool (Google Gemini, European region) to answer questions about orders and customer data more quickly. The AI does not make decisions about you; an employee always decides. Your data is not used to train the AI.

Do we share personal data with third parties?

We only share personal data with parties that are necessary for our services. We have a data processing agreement with every party that processes data on our behalf.

Shopify: webshop, orders and checkout (Canada, United States and EU).
Payment provider: Stripe.
Leen Menken Foodservice Logistics: storage and delivery, and delivery messages by email and text message (Netherlands).
Zoho: customer management (CRM) and accounting and invoicing (European data centre).
Google Cloud: hosting of our internal order system Beuk OS and the AI support Gemini (European region).
Supabase: database of Beuk OS (Frankfurt, Germany).
SparkLayer: business prices and order lists in the webshop (United Kingdom).
Google Analytics: website statistics, only with your consent.
Postmark: sending emails from Beuk OS (United States), from the time it is put into use.
Our accountant;
Government authorities if required by law.

We do not sell personal data and do not provide it to third parties for marketing purposes.

Cookies

What are cookies? Cookies are small files that are placed on your device when you visit a website so that the website works properly.

Which cookies do we use?

Necessary cookies: needed to make the website, the shopping cart and checkout work and to remember your language (including from Shopify). We do not ask for consent for these.
Analytical cookies: Google Analytics, to see how the website is used. Only with your consent.
Marketing cookies: from Google and SparkLayer, to measure advertising. Only with your consent.

On your first visit you make your choice in the cookie banner. You can always change your choice via the "Cookie preferences" link at the bottom of every page. You can always delete or block cookies via your browser settings. Please note that the website may not work as well if you disable necessary cookies.

Retention periods

We do not keep your personal data longer than necessary:

We keep accounting records and invoices for 7 years, in line with the statutory tax retention obligation. Marketing data without explicit consent is kept for no longer than 2 years after the last contact.
Correspondence: as long as relevant to the relationship;
Technical data: for a short time, unless needed longer for security.

Data security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse and unauthorised access. Despite these measures, no internet transmission can be completely secure.

Your rights

You have the right to:

Access your personal data;
Have your data corrected;
Have your data deleted (where permitted by law);
Have the processing restricted;
Receive your data in a commonly used file format (data portability);
Object to the use of your data;
Withdraw consent you have given;
Lodge a complaint with the supervisory authority (in the Netherlands this is the Dutch Data Protection Authority, Autoriteit Persoonsgegevens).

You can submit requests via the contact details below. We respond within one month.

International data processing

In some cases personal data may be processed outside the European Economic Area (for example by Shopify, Google and Postmark). In that case appropriate safeguards are applied, such as the EU-US Data Privacy Framework or standard contractual clauses approved by the European Commission.

Changes

We reserve the right to amend this privacy statement. The most recent version is always available on our website.

Contact details

Foodservice Leimuiden B.V. Waaier 30B 2451 VV Leimuiden The Netherlands

Email: lekker@beukfs.nl Telephone: +31 172 820 266. Chamber of Commerce (KvK): 57080348.

Foodservice Leimuiden B.V. is the controller within the meaning of the GDPR.